From registration to program all in one place.
KONGENA is the digital core of a professional event. It connects participant registration, pricing models, services and accommodation, abstracts, program, communication, media, outputs, security and operations in one consistent environment. One event, one source of data, one connected workflow.
KONGENA. Digital DNA of a Conference.
The name follows a simple meaning structure: KON refers to conference or congress (konference / kongres), GEN to the core and underlying code of the whole process, and A to administration, automation and the event itself.
One digital core
KONGENA is more than a registration form. It keeps one source of truth and connects participants, professional content, the program, communication and event operations.
The graphic K is part of the name
The K symbol is not an icon placed next to the word. It is the actual first letter of the brand: the graphic K + ONGENA. Blue and turquoise express technology and trust, while the subtle magenta accent adds a distinctive signature.
The entire lifecycle of a professional event.
KONGENA was not built as an isolated registration form. Its components share the same data, event edition and security policy, so information flows naturally from the participant through professional review to the published program, communication and operational outputs.
Registration
Responsive public form, custom fields, invoicing and payer data, duplicate checks, preview before submission and secure follow-up management through a cryptographic link.
Pricing, services and accommodation
Pricing models, capacity-limited services, catering and social events, hotel profiles, rooms and galleries. Historical registration prices are protected from silent recalculation.
Abstracts
Multiple abstracts per registration, professional areas, custom workflow states, attachments, bulk processing, exports and a controlled path from receipt through decision to the Program.
Program
Sessions, rooms, times, speakers, chairs and abstracts in one model. Conflict checks, approval, locking, a public Program and versioned publications.
Communication
SMTP, transport testing, editable templates with preview, automated messages, campaigns and reminders. Program communication can be tied to a specific published version.
Media and exports
Media Manager with versioning, Trash, controlled visibility and secure file delivery. Exports for registrations, abstracts, contacts, accommodation, services, finance and the program.
Editions and branding
Central event identity, registration windows, configuration cloning into the next edition, archiving, controlled historical import, custom colours and a professional social/Open Graph banner.
Secure operations
Secure Web Installer, roles and permissions, MFA, secure sessions, Production pre-flight, audit, Backup & Recovery Manager and a separate area for service and destructive operations.
One environment for the organiser.
Admin is not a separate product; it is the control centre of the entire platform. Access is governed by the combination of role, permission, event assignment and feature availability.
Manage the event without jumping between tools
Registration, professional content, Program, public form, pricing and services, e-mail communication, media, exports, editions and system tools all live in one administration environment. The organiser does not need to move data manually between steps.
KONGENA Admin in 1.6.10 includes
From an empty hosting account to secure operation.
KONGENA includes not only the conference workflow but also tools for first installation, production readiness checks, backup, recovery and long-term system administration.
Secure Web Installer
The first run checks PHP, SQLite, storage write access, HTTPS and cryptography. Hosting ownership is verified using a short-lived filesystem challenge; KONGENA then creates the configuration, Owner account, server key and installation lock.
Production pre-flight
Security Center distinguishes verified layers, application protections and recommendations. It checks HTTPS, sessions, MFA, database integrity, backups, form readiness and other operational prerequisites.
Backup & Recovery
A complete data backup, SQLite database only, or a clean application snapshot. Integrity verification, automatic retention, CRON/fallback, safe restore and a pre-backup before destructive operations.
Audit and maintenance
Important administrative and registration changes remain traceable. Service and destructive operations are separated from routine administration and require additional confirmation and recovery procedures.
Program without spreadsheet improvisation.
The Program works with real relationships between abstracts, people, rooms and times. Before publication it flags conflicts, missing data or inconsistent states, and generates both the public Program and official outputs from the same snapshot.
Check before publication
Checks include room, speaker and chair conflicts, session overflow, abstract status, cancelled registrations and ready contributions not yet scheduled. An approved publication is versioned and is never changed retroactively.
Principle: changing the working program never automatically overwrites an already published version.
Security is not an add-on.
Protection of administration, historical data and user sessions is built into the system design. Critical operations do not rely on interface appearance alone; they are enforced by server-side logic.
KONGENA explains itself.
Contextual help is built into the administration environment. For important functions it explains meaning, impact, recommended use and potential risks, so the system does not depend on one person’s memory.
Multi-factor authentication (MFA)
MFA adds a second independent layer of administrator verification. After entering a password, a one-time code from an authenticator app is required.
What happens after activation: the account cannot be accessed with the password alone.
Contextual help
Quick explanations are available directly next to settings. More complex functions have a detailed side panel, process guides and explanations of why an action is locked in a particular state.
One platform. A distinct identity for every conference.
KONGENA is the technology foundation. Each conference keeps its own name, edition, colours, content, registration form and social visuals. The platform brand does not need to overshadow the professional event.
44th Young Internists Days
Custom colour identity, date, venue, edition number and form content. The social banner editor supports a custom title, date, venue, optional status, more than 30 local medical motifs and standard OG and HD output.
Media and outputs
Media Manager supports versioning, Trash, controlled availability, secure delivery and usage checks. The Export Centre creates purpose-built outputs from registrations, abstracts, accommodation, services, finance and the Program without manual data re-entry.
On desktop and mobile.
The public form, published Program and administration environment adapt to different screen sizes. The PWA layer provides convenient access to public content, while Admin, POST responses, magic links and personal pages are excluded from offline cache.
One system. One source of data. The whole conference.
KONGENA connects participants, professional content, the Program and organisers in one controlled workflow — from the first opening of the registration form through services, abstracts and publication to communication, exports, audit and recovery.